A Study of Archives Management of the Defence Technology Institute Archives
Main Article Content
Abstract
This article aims to study 1) definitions of archives, 2) characteristics of archival records of the Defence Technology Institute Archives, and 3) the archives management processes of Defence Technology Institute Archives. The research scope is used concepts and theories on records and archives management to create the file plan and the retention schedule in compliance to the ISO 15489. This qualitative research is applied mixed methods: literature review, records surveys, observation, and semi-structured interview. The triangular analysis is used. The results reveal that 1) the archival records kept in the Defence Technology Institute Archives employ the definitions and contains 7 characteristics in accordance to the concepts and theories on records and archives management and the ISO 15489; 2) the archival records of the Defence Technology Institute Archives also have five attributes in terms of their provenance, their condition, their arrangement, their quantity, and their vital records collections; and 3) the archives management process of Defence Technology Institute Archives is consisted of records accessioning and records appraisal and it is required to include other four processes which are archival description and arrangement, archival preservation, archival services, and archival outreach. It is necessary for the traditional and digital archival records in the Defence Technology Institute Archives to be able to permanently preserve their characteristics if the Defence Technology Institute Archives successfully establishes the appropriate archives management procedures.
Downloads
Article Details
This work is licensed under a Creative Commons Attribution-NonCommercial-NoDerivatives 4.0 International License.
Journal of TCI is licensed under a Creative Commons Attribution-NonCommercial-NoDerivatives 4.0 International (CC BY-NC-ND 4.0) licence, unless otherwise stated. Please read our Policies page for more information...
References
F. Upward, “Structuring the Records Continuum Part One: Post-custodial Principles and Properties,” Arch. Manuscr., vol. 24, no. 2, pp. 268 - 285, 1996.
F. Upward, “Structuring the Records Continuum Part Two: Structuration Theory and Recordkeeping,” Arch. Manuscr., vol. 25, no. 1, pp. 10 - 35, 1997.
F. Upward, “Modelling the Continuum as Paradigm Shift in Recordkeeping and Archiving Processes, and Beyond a Personal Reflection,” Rec. Manag. J., vol. 10, no. 3, pp. 115 - 139, 2000.
S. McKemmish, “Placing Records Continuum Theory and Practice,” Arch. Sci., vol. 1, no. 4, pp. 333 - 359, 2001.
T. Cook, “We Are What We Keep; We Keep What We Are’: Archival Appraisal Past, Present and Future,” J. Soc. Archivists., vol. 32, no.2, pp. 173 - 189, 2011.
T. Cook, “Evidence, Memory, Identity, and Community: Four Shifting Archival Paradigms,” Arch. Sci., vol. 13, pp. 95 - 120, 2013.
International Council on Archives, Committee on Descriptive Standards. “Glossary of Terms Associated with the General Rules. ISAD(G): General International Standard Archival Description, Second Edition, 1999.” ICA. org. https://www.ica.org/sites/default/ วารสารวิชาการเทคโนโลยีป้องกันประเทศ ปีที่ 5 ฉบับที่ 12 / กรกฎาคม - ธันวาคม 2566 100 files/CBPS_2000_Guidelines_ISAD(G) _Second-edition_EN.pdf (accessed Mar. 31, 2023).
E. Shepherd and G. Yeo, Managing Records: A Handbook of Principles and Practice. London: Facet Publishing, 2003.
R. Pearce-Moses, A Glossary of Archival and Records Terminology. Chicago, IL, USA: The Society of American Archivists, 2005.
InterPARES Trust. “Terminology Database.” INTERPARESTRUST.org. http://interparestrust.org/terminology (accessed Mar. 31, 2023).
Information and Documentation - Records Management Part 1: Concepts and Principles, ISO 15489-1:2016, 2016.
C. Williams, Managing Archives: Foundations, Principles and Practice. Oxford, UK: Chandos Publishing, 2006.
L. Duranti, “The Records: Where Archival Universality Resides,” Archival Issues, vol. 19, no. 2, pp. 83 - 94, 1994.
L. Duranti, “Reliability and Authenticity: The Concepts and Their Implications,” Archivaria, vol. 39, pp. 5 - 10, 1995.
L. Duranti and P. C. Franks, Encyclopedia of Archival Science. Lanham, MD, USA: Rowman and Littlefield, 2015.
B. L. Craig, Archival Appraisal: Theory and Practice. Munchen, Bayern, Germany: K. G. Saur, 2004.
C. Brown, “Memory, Identity, and the Archival Paradigm: Introduction to the Special Issue,” Arch. Sci., vol. 13, no. 2-3, pp. 85 - 93, 2013.
M. Crockett, The No-Nonsense Guide to Archives and Recordkeeping. London: Facet Publishing, 2015.
L. A. Millar, Archives: Principles and Practices, 2nd ed. London: Facet Publishing, 2017.
X. An and M. Cook, “Integrated Management and Services for Urban Development Records, Archives and Information: A Research Agenda,” Rec. Manag. J., vol. 13, no. 2, pp. 83 - 90, 2003.
D. Bearman, “Item-level Control and Electronic Recordkeeping,” Arch. Museum Inf., vol. 10, pp. 195 - 245, 1996.
K. Cumming, “Ways of Seeing: Contextualising the Continuum,” Rec. Manag. J., vol. 20, no. 1, pp. 41 - 52, 2010.
H. Jenkinson, A Manual of Archive Administration. Oxford: Clarendon Press, 1922.
T. R. Schellenberg, Modern Archives: Principles and Techniques, Chicago, IL, USA: University of Chicago Press, 1956.
T. Cook, “Macro-appraisal and Functional Analysis: Documenting Governance rather than Government,” J. Soc. Archivists., vol. 25, no. 1, pp. 5 - 18, 2004.
S. McKemmish and M. Piggott, “Toward Defence Technology Academic Journal, Volume 5 Issue 12 / July - December 2023 101 the Archival Multiverse: Challenging the Binary Opposition of the Personal and Corporate Archive in Modern Archival Theory and Practice,” Archivaria, vol. 76, pp. 111 - 114, 2013.
Association of Canadian Archivists. “Canadian Archival Standard: Rules for Archival Description.” ARCHIVESCANDA.ca. http://archivescanada.ca/wp-content/ uploads/2022/08/RADComplete_July 2008.pdf (accessed Mar. 31, 2023).
M. Procter and M. Cook, Manual of Archival Description, 3rd ed. London: Routledge, 2000.
The National Archives of UK. “National Standard for Record Repositories.” CDN. NATIONALARCHIVES.gov.uk. https://cdn.nationalarchives.gov.uk/documents/ archives/standard2005.pdf (accessed Mar. 31, 2023).
C. T. Nengomasha and E. H. Nyanga, “Access to Archives at the National Archives of Namibia,” ESARBICA J., vol. 34, pp. 88 - 103, 2015.
International Council on Archives, Committee on Best Practices and Standards Working Group on Access. “Principle of access to archives.” ICA.org. http://www.ica.org/sites/default/files/ ICA_Access-principles_EN.pdf (accessed Mar. 31, 2023).
P. J. Retting, “An Integrative Approach to Archival Outreach: A Case Study of Becoming Part of the Constituents’ Community,” J. Arch. Organ., vol. 5, no. 3, pp. 31 - 46, 2007.
L. M. Meyer, “Historian as archivist: History, archives and outreach at Colorado State University,” J. Arch. Organ., vol. 9, pp. 226 - 236, 2011.