The Guidance for a System on Records Accessioning and Records Appraisal at the Defence Technology Institute Archives

Main Article Content

Waraporn Poolsatitiwat
Pimphot Seelakate

Abstract

This article aims to study a process on records accessioning and records appraisal for traditional and digital records of the Defence Technology Institute Archives. The research scope is applied concepts and theories on archives management to manage records and archives in compliance to the ISO 15489. The research methods are qualitative applying literature review on concepts and theories of records accessioning and appraisal, including observation on archival recordkeeping practice. The research results are presented through analysis of records accessioning and appraisal concepts relevant to the Defence Technology Institute. This research is employed triangular analysis. The results show that currently the Defence Technology Institute Archives does not implement the process of records accessioning and records appraisal for non-current records to be preserved as archives. The research suggests that the Defence Technology Institute Archives should specify the guidance in terms of 1) the requirements for records appraisal for transferred records derived from other units under the Defence Technology Institute, 2) the accessioning process for the Defence Technology Institute Archives in accordance to archives management theory, 3) the acquisition policy, and 4) the procedure for records accessioning at the Defence Technology Institute Archives.

Downloads

Article Details

How to Cite
[1]
W. Poolsatitiwat and P. Seelakate, “The Guidance for a System on Records Accessioning and Records Appraisal at the Defence Technology Institute Archives”, Def. Technol. Acad. J., vol. 5, no. 12, pp. 102–121, Aug. 2023.
Section
Research Articles

References

C. Williams, Managing Archives: Foundations, Principles and Practice. Oxford, UK: Chandos Publishing, 2006.

The National Archives of UK. “Record Collection Policy.” CDN.NATIONALARCHIVES. gov.uk. http://cdn.nationalarchives.gov.uk/ documents/information-management/ records-collection-policy.pdf (accessed Mar. 31, 2023).

Parliamentary Archives. “Collection & Acquisition Policy.” PARLIAMENT.uk. http:// www.parliament.uk/globalassets/documents/upload/archivesacquisitionpolicy09.pdf (accessed Mar. 31, 2023).

H. Jenkinson, A Manual of Archive Administration. Oxford: Clarendon Press, 1922.

H. Jenkinson, A Manual of Archive Administration. London: Percy Lund, Humphries & Co Ltd, 1937.

B. L. Craig, Archival Appraisal: Theory and Practice, Munchen, Baryern, Germany: K. G. Saur, 2004.

R. Stapleton, “Jenkinson and Schellenberg: A Comparison,” Archivaria, vol. 17, pp. 75 - 85, 1983 - 1984.

T. R. Schellenberg, Modern Archives: Principles and Techniques, Chicago, IL, USA: University of Chicago Press, 1956.

R. Tschan, “A Comparison of Jenkinson and Schellenberg on Appraisal,” Amer. Archivist, vol. 65, pp. 176 - 195, 2002.

D. Hanbury, “Who Are We, What Are We?: Archival Identity, Digital Records, and the Quest for Professionalization,” J-SNCA, vol. 13, pp. 43 - 64, 2016.

T. Cook, “We Are What We Keep; We Keep What We Are’: Archival Appraisal Past, Present and Future,” J. Soc. Archivists, vol. 32, no.2, pp. 173 - 189, 2011.

T. Cook, “Macro-appraisal and Functional Analysis: Documenting Governance rath er than Government,” J. Soc. Archivists, vol. 25, no. 1, pp. 5 - 18, 2004.

T. Cook, “Macroappraisal in Theory and Practice: Origins, Characteristics, and Implementation in Canada, 1950–2000,” Arch. Sci., vol. 5, pp. 101 - 161, 2005.

H. W. Samuels, “Improving our Disposition: Documentation Strategy,” Archivaria, vol. 33, pp. 129 - 131, 1991 - 1992.

L. Duranti, “The Records: Where Archival Universality Resides,” Archival Issues, vol. 19, no. 2, pp. 83 - 94, 1994.

L. Duranti and P. C. Franks, Encyclopedia of Archival Science, Lanham MD, USA: Rowman and Littlefield, 2015.