The Guidance for a System on Records Accessioning and Records Appraisal at the Defence Technology Institute Archives
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Abstract
This article aims to study a process on records accessioning and records appraisal for traditional and digital records of the Defence Technology Institute Archives. The research scope is applied concepts and theories on archives management to manage records and archives in compliance to the ISO 15489. The research methods are qualitative applying literature review on concepts and theories of records accessioning and appraisal, including observation on archival recordkeeping practice. The research results are presented through analysis of records accessioning and appraisal concepts relevant to the Defence Technology Institute. This research is employed triangular analysis. The results show that currently the Defence Technology Institute Archives does not implement the process of records accessioning and records appraisal for non-current records to be preserved as archives. The research suggests that the Defence Technology Institute Archives should specify the guidance in terms of 1) the requirements for records appraisal for transferred records derived from other units under the Defence Technology Institute, 2) the accessioning process for the Defence Technology Institute Archives in accordance to archives management theory, 3) the acquisition policy, and 4) the procedure for records accessioning at the Defence Technology Institute Archives.
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